Engineering Administrator

Job Title: Engineering Administrator
Reports to: Head of Infrastructure
Salary/Hourly Rate: £26,364 – £27,378 per annum
Hours: 39 hours per week – Mon – Thurs – 7:00am – 5:15pm
Status: Permanent

Main Purpose of the role:

The Engineering Administrator provides vital support across the Engineering team, including Document Control and Facilities. This role ensures that engineering processes run smoothly, documentation is controlled accurately, and facility operations are supported effectively. You will work closely with multiple teams, helping maintain an organised, compliant, and efficient working environment.

Main Tasks and Duties

Manufacturing Engineering Support

• Assist Manufacturing Engineers with administrative tasks relating to production processes, prototype builds, and continuous improvement activities.
• Maintain and update Bills of Materials (BOMs), work instructions, Process Route Cards and other production documents.
• Help coordinate prototype builds, engineering trials, and shop floor documentation updates.
• Support data collection for engineering analysis, KPIs, downtime logs, and process improvement tasks.

Document Control Support

• Assist the Document Controller with maintaining production documents within the company’s document management system.
• Support the creation, formatting, revision, and distribution of controlled documents such as SOPs, work instructions, drawings, and forms.
• Help manage Production Permits Engineering Change Requests (ECRs) and Engineering Change Orders (ECOs), ensuring accurate version control and compliance with quality standards.
• Conduct regular checks to ensure the latest documents are available on the shop floor and in digital repositories.

Facilities Support

• Provide administrative support to the Facilities team for asset management, maintenance scheduling, and system updates.
• Assist in logging facilities requests, tracking issues, and coordinating communication between teams.
• Maintain inventories of equipment and hardware assigned to engineering and operations.

Coordination & Communication

• Schedule meetings, take minutes, track actions, and ensure follow up.
• Liaise with suppliers for quotes, orders, and deliveries relating to engineering and facility needs.

General Administrative Duties

• Prepare reports, presentations, spreadsheets, and tracking documents as required.
• Maintain SharePoint sites, Health & Safety records, internal logs, trackers, and file structures.
• Support audit preparation for ISO9001 or other compliance frameworks.

For an informal discussion about the post please contact our HR department on pam@prototypeelectronics.co.uk  during normal working hours.

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_{We reserve the right to close this position before the published closing date should the need occur. We therefore advise that you complete and submit your application as soon as possible.}

_{Please ensure you read our GDPR Candidate Privacy Notice which can be found on the Prototype Electronics Ltd website to understand how your data is processed or you can request a copy by emailing pam@prototypeelectronics.co.uk. Following receipt of completed application forms, if you have not heard from the company within 2 weeks of the closing date regrettably you will not have been short listed on this occasion.  All short-listed applicants will be contacted within 2 weeks of the closing date or no later than 3 days prior to the interview date (where an interview date is specified).} 

If you are interested, please fill in the form below, with your details and attach a CV