1. Introduction
Prototype Electronics Ltd is a “data controller”. This means that we are required under data protection legislation
to notify you of how we will process your personal data. This notice will explain how we collect your personal
data, its use, storage, transfer, and security. We will also explain what rights you have in relation to how we
process your personal data. It is important that you read this notice, so that you are aware of how and why we
are processing your personal data.

About us
We are Prototype Electronics Ltd. We are PCB assembly manufacturers located in the South of England
specialising in prototyping, low and medium volume surface mount assembly.

You can contact us at:
Prototype Electronics
Unit 50B, Enterprise Park
Tel:01300 348058
Email: leanne@prototypeelectronics.co.uk

2. What are our obligations to you in relation to how we process your personal data?
We are required by law to ensure that when processing any of your personal data that it is:

• Used lawfully, fairly and in a transparent way.
• Collected only for valid purposes that we have clearly explained to you and not used in any way that is
incompatible with those purposes.
• Relevant to the purposes we have told you about and limited only to those purposes.
• Accurate and kept up to date.
• Kept in a form which permits you to be identified for only as long as necessary for the purposes we have told
you about.
• Kept securely.

3. What personal data will we collect, use and store about you?
Visitors to our website and use of cookies

Where we collect personal data via our website, we will be upfront about it, and it will be obvious to you that
you’re providing personal data and how we will be using it.

When someone visits our website, we make use of the Google Analytics service to collect standard
information about visitors to the site and their behaviour (e.g. what pages they viewed). The data provided
by Google Analytics is anonymised and in no way enables us to identify individual visitors, however, Google
Analytics will place a cookie on your device to enable the service. For more information about how Google
Analytics cookies work on websites visit:
https://developers.google.com/analytics/devguides/collection/analyticsjs/cookie-usage. You can also opt out
of the use of Google Analytics across all websites:

If you contact us via our online form
If you fill out our contact form (https://www.prototypeelectronics.co.uk/contact) a notification email is
sent to the relevant team within the company. This will mean that whatever you submit in the form will be
stored in our email service and on employee’s local devices when they receive and reply to the message.

However, you should note that as our site does not use SSL (https) the data you submit using the contact form
will not be encrypted once you press the “Submit” button.

If you place an order or request a quote
If you request a quote from us, we will send you this via email, which means any personal information in the
quote will be stored on our email service and on our employee’s device. We also record details of your quote in
our internal database to maintain a record of your quotes associate with your company.

If you accept the quote, your order details will be updated in our internal database and we will send
confirmation, purchase order and/or invoice to you via email. For purchase orders and invoices, your details will
be stored in our accounting software.

Visitors and employees regarding our use of CCTV
We use CCTV for the protection of our premises, our employees, and our visitors. If you visit our offices, then
you are likely to be captured on our CCTV systems. We keep the recordings for the minimal amount of time
and only use them for the prevention and detection of crime. We may share the imagery with law enforcement
when it is appropriate and lawful for us to do so, but we have internal controls in place which limit who has
access to the equipment and the recordings.

If you apply for a position at Prototype Electronics, you will be required to provide personal information including
your employment history, education and contact details, CV, etc. The information we hold, and process will be
used for administrative use only in connection with the application and will not be provided to any third parties
and retained for the duration of the application process, unless consent is explicitly provided for information to
be retained beyond.

We may also collect information from third parties (such as past employers, references, etc.) as part of the
recruitment process.

If you are successful with your application, your information will become part of your employee file and you will
be provided with a specific privacy policy about how we process your data. If you are unsuccessful, we may.
With your consent, ask to keep your data for a limited period in case another opportunity arises, otherwise we
will keep your information for a short time afterwards and then deleted.

If you provide services to Prototype Electronics, we will store information about you in our internal database,
and for the purposes of paying you and managing your invoices, our accountancy software. We will keep this
information if it is lawful for us to do so, after which point, if you do not remain a supplier, we will securely
destroy your information.

4. How will we use your personal data?
For the most part we will use your personal data for one of the following lawful bases:
a) Where we need to perform a contract or other agreement, with you.
b) Where we need to comply with a legal obligation.
c) Where we need to protect our interests (as a legitimate interest)

5. Your failure to provide information
We will only ask you to provide the minimal amount of information, however, if you fail to provide certain
information when requested we may not be able to meet our contractual obligations to you or we may not be
able to fulfil our legal obligations.

6. What happens if we need to use your personal data for a new purpose?
We will only use your personal data for the stated purposes, unless we consider that there is a need to use it
for another reason and that reason is compatible with the original purpose. However, if we consider that it is
necessary and reasonable to use your personal data for an unrelated purpose, we will notify you and explain
the legal basis which allows us to do so, and if necessary, seek your consent.

7. How do we use your sensitive personal information data?
Unless you are applying for a position or are an employee, we are unlikely to process any special categories
(sensitive) data.

8. Automated decision making
We do not envisage that any decisions will be taken about you using automated means, however we will
notify you in writing if this position changes.

9. Will we share your personal data with third parties?
We use several third-party cloud-based services for the purposes of effectively running our business and
providing our services to you. We also use several third-party organisations, e.g. accountants, etc.

In all cases where we are using a third-party service or company, we will only provide the minimal amount of
information for the purposes of delivering the service to us and to meet our requirements.

We always carry out due diligence against all our third-party suppliers for the purposes of ensuring their
compliance with data protection, maintaining adequate security of your data, and ensuring they apply adequate
data protection principles to the processing of the data we supply. We also make sure a legally binding contract
(sometimes called a Data Processing Agreement or DPA) is also in place to protect your data.

Third party service providers are only permitted to process your personal data in accordance with our specified
instructions. They are also required to take appropriate measures to protect your privacy and personal
information. We do not allow your information to be used by the third parties for its own purposes and business

10. How long will we keep your personal data?
Unless stated elsewhere in this document or in our terms of services we only store the data necessary to provide
the services we provide to you. We will keep this data for as long as it is lawful for us to do so (this may be for
as long as you are a customer or because of a legal obligation to retain the information, whichever is the

11. What rights do you have in respect of how we use your personal data?
Under current data protection legislation in the UK, subject to legal limitations you have rights which you can
exercise in relation to the data we store and process about you. You can find more information about your
rights on the Information Commissioner’s website: https://ico.org.uk/for-the-public/

Request access to your data: You can ask us to provide a copy of the personal data we hold about you.
Whenever you make a request for access to personal data, we may request specific information to confirm your
identity. This is usually done to ensure that we are releasing personal data to the correct person. You will not
be expected to pay a fee to obtain your personal data unless we consider that your request for access to data
is unfounded or excessive. In these circumstances we may charge you a reasonable fee or refuse to comply
with your request.

Request corrections to be made to your data: If you think that your personal data is incomplete, inaccurate
you can ask us to correct it.
Request erasure of your data: If you consider there is no lawful basis for us to continue processing your
data you can ask for that data to be deleted or removed.
Object to the processing of your data: If our lawful basis for processing your data relates to a legitimate
business interest (or third-party interest) you can raise an objection to that interest. You can also object to us
using your information for direct marketing purposes.
Request that processing restrictions be put in place: If you believe that your information is being
processed without a lawful reason or that the information is incorrect you can request that a freeze/restricting
is placed on the processing of the information until your concerns are addressed.
Request a transfer of your personal data: You can ask us to transfer your personal data to a third party.
If you wish to exercise any of the above rights, please use the contact details above.

12. Important information about this privacy notice
We reserve the right to amend or update this privacy notice at any time. The most current version of our privacy
notice is available on our website at https://www.prototypeelectronics.co.uk/privacy-policy

13. How to make a complaint
If you feel this privacy notice does not go far enough in explaining how we have used your personal data, we
are happy to provide any additional information or explanation needed. Any requests for this should be sent
to leanne@prototypeelectronics.co.uk.

If you want to make a complaint about the way we have processed your personal information, we’d rather
you brought it to us in the first instance, but of course you can contact the Information Commissioner’s Office
in their capacity as the statutory body that oversees data protection law in the UK – https://ico.org.uk/makea-complaint/


Our website uses cookies to distinguish you from other users of our website. This helps us to
provide you with a good experience when you browse our website and also allows us to
improve our site. By continuing to browse the site, you are agreeing to our use of cookies.

A cookie is a small file of letters and numbers that we store on your browser or the hard drive
of your computer if you agree. Cookies contain information that is transferred to your
computer’s hard drive.

We use the following cookies:

• Strictly necessary cookies. These are cookies that are required for the operation of
our website. They include, for example, cookies that enable you to log into secure areas
of our website, use a shopping cart or make use of e-billing services.

• Analytical/performance cookies. They allow us to recognise and count the number
of visitors and to see how visitors move around our website when they are using it. This
helps us to improve the way our website works, for example, by ensuring that users are
finding what they are looking for easily.

• Functionality cookies. These are used to recognise you when you return to our
website. This enables us to personalise our content for you, greet you by name and
remember your preferences (for example, your choice of language or region).

• Targeting cookies. These cookies record your visit to our website, the pages you have
visited and the links you have followed. We will use this information to make our website
and the content displayed on it more relevant to your interests. We may also share this
information with third parties for this purpose.

Please note that third parties including, for example, providers of external services like web
traffic analysis services may also use cookies, over which we have no control. These cookies
are likely to be analytical/performance cookies or targeting cookies.

You block cookies by activating the setting on your browser that allows you to refuse the
setting of all or some cookies. However, if you use your browser settings to block all cookies
(including essential cookies) you may not be able to access all or parts of our site.

Except for essential cookies, all cookies will expire after 14 days.

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